APAM Seeks Office Assistant

The Company:
APAM Ltd seeks an Office Assistant to join their growing Operations team. The specialist UK real estate asset and investment management firm, which focuses on enhancing value in real estate investments across the UK, currently has a multi-disciplined team of 41 professionals, with offices in London and Manchester.
The Role:
The role is broad; however, key responsibilities will include providing generalist support in all areas of Office Administration. Specific responsibilities include but are not limited to:
• Diary management for Senior Management (and the rest of the team when required)
• Booking and coordination of all travel for the team
• Managing, updating and maintaining business contacts
• Team expenses
• Managing the meeting room booking system
• Managing the business filing systems, including Dropbox
• Providing a generalist service/providing administrative support to all team members as and when required
• Providing a support service to the HR function of the business (managing the holiday process/logging absences, assisting in the new starter/leaver process as and when required)
• Liaising with St Christopher’s Place building management with regards to refurbishment and service charge
• Contract management & managing relationships with Technica in relation to IT support
• Maintaining best practice admin office manual
• Effectively administrate all incoming and outgoing mail
• Ordering office supplies & ensuring that the office is always appropriately stocked
• Attend to visitors and deal with enquiries on the phone & face to face
• Ensure that all meeting rooms are kept clean and tidy throughout the day, making sure that clean crockery and china are always available to external guests
• Providing appropriate cover for PA & Team Administrator as and when required, including daily lunch and holiday cover
• Ad hoc duties for the Operations Team
Essential Skills:
• The successful candidate will have experience with:
• Microsoft Office (Excel, Word)
• Microsoft Outlook (sending meeting invitations, booking meeting rooms etc.)
• Excellent communicator (face to face & over the phone)
• Ability to work effectively and respond well under pressure
• Good numerical and literacy skills to 5 GCSE’s (or equivalent)
Desirable Skills:
The following abilities/skills are desirable:
• Knowledge of Dropbox
• Competent PowerPoint skills
• Previous experience in an administrative role
• Previous experience on reception
• A Level education (or equivalent)
• Degree education (or equivalent)
Candidate’s Qualities:
• Ability to work in a fast-paced team environment
• Self-motivated, with the ability to work with minimal supervision when necessary
• Ability to learn and apply concepts quickly
• Strong verbal and written communication skills
• Ability to provide a welcoming environment through a friendly approach
This is an opportunity to join an expanding Company in their London office which offers a competitive salary and bonus package for successful candidates.
To apply for this position please email your CV to: admin@apamuk.com

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