APAM Seeks Team Assistant

APAM Ltd seeks a Team Assistant to join their growing Operations team. The specialist UK property asset and investment management firm, which focuses on enhancing value in real estate investments across the UK, currently has a multi-disciplined team of 40 professionals, with offices in London and Manchester.
The Role:
To provide generalist support in all areas of Office Administration. The role is administrative and requires the job holder to adapt to deal with operational issues.
TEAM ASSISTANT DUTIES

  • Diary management across all teams as and when required
  • Booking and coordinating all travel, this includes booking trains, flights and hiring cars for business travel and site inspections
  • Managing, updating and maintaining business contacts
  • Team expenses, liaising with the finance department to ensure all expenses are processed and received monthly
  • Managing the meeting room booking system and scheduling team meetings as and when required
  • Managing the business filing systems, this includes archiving when needed and managing the ‘Dropbox’ system
  • To provide a generalist service to all team members, providing administrative support as and when required

OFFICE ASSISTANT DUTIES

  • Effectively administrate all incoming and outgoing mail, collecting and sorting.
  • Assisting the Office Manager in ordering office supplies, ensuring the office is always appropriately stocked with stationery, printing supplies and marketing material. This includes printing and binding the APAM presentation booklets.
  • Attend to visitors and deal with enquiries on the phone and face to face:
    – answer telephone
    – screen and direct calls take and relay messages
    – provide information to callers
    – greet visitors to the company
  • Ensuring all the meeting rooms are kept clean and tidy throughout the day, filling and using the dishwasher when appropriate to ensure that crockery and china are always available for external guests
  • Provide appropriate cover for PA & Office Manager as and when required, including; daily lunch and holiday cover
  • Ad hoc duties for the Office Manager & Operations team

Key Performance Indicators:

  • Accurate and timely delivery of duties
  • Maintenance of positive working environment

Key Competencies, Skills and Behaviours:

  • Excellent communication skills both face to face and over the telephone
  • Ability to provide a welcoming environment through a friendly approach
  • Ability to work effectively and respond well under pressure
  • Self-motivated, with the ability to work with minimal supervision when necessary

Technology Skills:

  • Competent business user of MS Office software; including Word, Excel and Powerpoint

Experience:

  • Proven work experience of dealing with customers, either face-to-face or on the telephone
  • Previous experience in an administrative role
  • Previous experience on reception

This is an opportunity to join an expanding company in their London office which offers a competitive salary and bonus package for successful candidates
To apply for this position please email your CV to: admin@apamuk.com

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